Team Building

The Most Powerful Ways to Improve Your Team Dynamics

Creating positive team dynamics is crucial for a high-performing team to operate effectively. When teams are made up of diverse talent, interpersonal dynamics consist of differences in personality, behavior, communication styles, and work styles. When a team understands each other's personalities and can work together effectively, it leads to a positive team culture in which unmanaged conflict is less likely to arise. However, a positive environment is difficult to achieve and can be a challenge for anyone working with those who think and operate differently. Failing to understand the different ways team members operate can lead to harmful tension and distract from the bottom line. 

Understanding Your Natural Strengths  

Understanding differences in personality and perspective is beneficial, but hard to do. It's challenging to work with varying styles of personality because it's natural to judge,Business priorities instead of leverage, these differences. It's also frustrating when team members misunderstand your personality, which causes tension. Usual Behavior, a Birkman term for how people perceive us, reflects our natural strengths. If team members have different behavioral styles, we often think their approach is the wrong approach. It's important to remind yourself that there are strengths that other perspectives have that yours might not.

When Usual Behaviors are in contrast with the work styles of others, the interpersonal dynamics that result become a common source of misunderstanding, misperception, and conflict.  

Becoming Self-Aware and Socially Aware  

We all have needs. Birkman measures Needs to determine how we perceive the world, how we believe others should treat us, and the work environment in which we are motivated and productive. Needs reflect the social expectations we consider our truth. For example, someone with a high Need for social interaction will prefer a work environment where communication flows and social activities are readily available. However, it is often not known that people have Needs that usually are different from our own. A social butterfly might not realize that their coworker has a low Need for social interaction and performs the best working independently. Team dynamics can go sour because people aren't aware of each other's Needs. Worse, individuals may judge the social responses from others based on the expectation that their Needs are the same. For a team to openly discuss their individual Needs, a team must have Psychological Safety.

Focusing on Activities That Keep You Motivated  

Birkman Interests reflect the activities we naturally gravitate towards and enjoy. If you value one interest and another team member does not, it feels like that colleague doesn't care about you. For example, if you are interested in the aesthetic elements of your work product, you'll take time and effort working on these details of your project. If your coworker values numerical tasks more, they might think you are wasting time worrying about artistic elements, and aim to pull the project in a more fact-based direction. You can see how these differing Interests can cause a misalignment in goals and guidance on a team.

However, when Interests are understood and appropriately used at work, engaging these interests can motivate and keep you productive. By not understanding each other's Interests, it is easy to take it personally when someone walks in a different direction than you. It also makes prioritizing tasks very difficult. Interests can influence what team members prioritize and the perceptions of how coworkers focus time and energy, leading to behavior consequences. Outside of work, you can use your Interests to feel more balanced and energized when you return to work. Teams fail because they don't prioritize the tasks that do not interest them. For example, if a team is not interested in processes, they will never have a plan for success. Low Interests on a team can cause blind spots for the entire group if the whole team avoids a specific type of work. On the other hand, an overload of a particular Interest can cause blind spots by spending too much time focusing on a specific aspect of work. 

The Reality of Diverse Personalities 

High-performing teams are made up of diverse mindsets and behavioral styles, which can be a great asset. However, with diversity comes personality clashing, misunderstanding different communication styles, and failing to collaborate.  

Personality clashing happens when people are different, and these differences are not appreciated. Clashing often results in your strengths, turning into overused strengths - or roadblocks. For example, one team member may be insistent about how tasks are completed, while the other is flexible and opposes structure. Someone whose strength is flexibility may offer various options, while someone whose strength is insistence may be set in their ways. Although both individuals may be trying to solve the same issue, the overused strengths from both teammates do not allow the team to reach their goal, ultimately causing frustration and interpersonal tension. Both people likely walk away from this project, feeling unheard and dissatisfied with the outcome. 

Ineffective communication poorly affects teams by causing misalignment and misunderstanding. Communicating across personality styles is challenging. Team members may become passive-aggressive towards each other, mostly because they are unable to handle differences of personality in an effective way. Miscommunication causes priorities falling out of sync and can lead to team friction and uncertainty. When roles aren't clear, and no one is communicating, collaboration decreases. However, by openly talking, many of the personality clashes mentioned above are avoidable. If the insistent person and the flexible person is aware of their different styles, they can have a more productive discussion. Using the insight you have on others' styles can help you appreciate the viewpoints of others and reduce the chance of taking these differences personally, helping to overcome any natural conflict.Team miscommunication stress

Failure to collaborate occurs even if your team is talented. If Purpose, Clarity, and Psychological Safety are not present within the team, as well as the company, the team can fail. Team members might not fully understand the Purpose of a project and might ask, "What's in it for me?" or "What is the point of this?" Without an understanding of Purpose, employees might not feel motivated to give a project 100%, reducing the quality of their work. In this situation, Clarity is missing from the Purpose. For a Purpose to be useful, it must be communicated with Clarity. Finally, high-performing teams need an element of Psychological Safety to discuss different viewpoints and solutions without fear openly.  

Steps to Manage Interpersonal Dynamics 

Although some effects of having diverse perspectives on a team may be complex, the outcome of having different styles on a team often leads to greater success if managed correctly. Resolving differences in work style and conflict is challenging, but necessary to get your team to the next level of performance to overcome perceptual differences. 

Take time to evaluate and understand the dynamics that make up your team. Team members should understand their strengths and the strengths of others and the differences between individual work styles. Next, the team should talk about differences in personality throughout their day to day work. When interpersonal dynamics like these go unaddressed, unwanted consequences will result that ultimately cause failure. Finally, nurture the foundation for a high-performing environment that seeks to establish Purpose, Clarity, and Psychological Safety across everything the team does, to motivate each team member towards the same success. 

When personality issues cause apparent clashes, address them in an open, non-judgmental way as part of your team culture. This ensures individual differences won't cause harm quietly in the background. It's a good idea to encourage team members to explore solutions that avoid strengths turning into overused behaviors. The best solution may be for team members to become willing to step out of their comfort zone.

Team DynamicsIt's also helpful to equip the team to solve complex communication challenges. You can drive social awareness through lighthearted team building activities where each person describes their view of a situation and gets to hear the viewpoints of others. Use this foundation to emphasize open communication and transparency through team challenges and projects. 

Finally, to improve collaboration, the leader should lay the groundwork of a meaningful Purpose, so the team is working towards the same goal. Tie the work back to the organization's mission and how this benefits your audience. Continually work on clarifying tasks and decisions so that you foster an aligned understanding of the shared goal that drives all of the team's work. You'll need to ensure you take the right steps to establish trust. Psychological Safety empowers the team to appreciate and listen to different viewpoints and learn from errors. Multiple perspectives put more ideas on the table, allowing more innovative thinking to drive better solutions that can overcome complex problems.

Empower Your Team with Purpose, Clarity, and Psychological Safety 

Learning to appreciate each other's differences is key to having a successful, high-performing team and improves productivity, morale, communication, and collaboration. When you invest in learning about each other's unique styles and have open conversations to prevent conflict and misunderstanding, team members learn to value and make use of each other's differences. Together, the team is better able to overcome blind spots. 

Birkman's High-Performing Teams: Building the Foundation workshop is designed to build Purpose, Clarity, and Psychological Safety, providing teams with operational stability to solve complex problems. This 8-hour workshop highlights individual and team strengths, overused strengths, motivators, and expectations. Participants learn to recognize and appreciate that team members must utilize a variety of behavioral approaches to achieve success. See first-hand how this workshop empowers teams.